GEAS Pub Social on Saturday

Hi folks,

This is just a brief reminder that we have a social happening on Saturday 7th of March 1900 (7pm) onwards at Sofi’s Southside!
We have the upstairs room (overlooking Buccleuch St) booked and it can hold roughly 40 people, so please get yourself along and carouse to your heart’s content! Click here for the link to the events page on fb.

As mentioned before, and again at the repitches, Conpulsion Flame is happening at the start of next month, from Friday the 3rd to Sunday the 5th of April in and about The Pleasance. I know a lot of you will have bought your tickets already but just in case you haven’t yet, I am now going to try and convince you to (yes, I am a blue shirt, so I am biased, but still)! Conpulsion is – and has been for the past few decades – an event run entirely by volunteers. Its goal is to allow for lovers of tabletop (or otherwise) gaming to congregate and further expand their passion for their hobby or, for some lucky few, their career. Esteemed guests and traders – seriously, check them out – from not only Scotland but across the globe (at least some of it) will be making their pilgrimage here to show you their cool stuff; tangible or otherwise. And what’s more, all of the proceeds will be given to charity! Obviously as a convention, there will be plenty of events to fill your weekend and of course how could it be a gaming convention without some games! RPGs, LARPS, Wargames, Boardgames, Cardgames, Demos, Tournaments, Talks and Panels, and even a pub quiz at the end written by yours truly – with hopefully fewer parentheses!
If all of that sounds good to you, the incredibly modestly priced tickets and delightful t-shirts can be bought here! Free entry to the con can be found here – cheeky I know, but the more volunteers available the happier everyone* will be!

For the glory of GEAS,
Jason Ebblewhite
Socials Coordinator

*I think the only person who will have a bad time is Sophie, if we end up having too many volunteers it might be a chore remembering all the names.

Members’ Feedback and AGM

Dear Adventurers,

(In this email: Geas Members’ Experience Survey; Consultation on Game Safety Policy; Forthcoming AGM)

Geas Members’ Experience Survey
We on the Committee want to listen to our members’ feedback about the Society. We want to do what we can to improve your experience at our events and to make sure these functions are as welcoming and accessible as possible for all, especially on matters of equality and inclusion. To that end, we would like to survey all of our members about their experience at the society. This survey is anonymous and should take around 5 to 10 minutes to complete, depending on how detailed you want your answers to be. While issues raised in this survey will not be directly actionable as proposals or grievances, the data collected will give us a context within which we can implement policies to better safeguard our members’ wellbeing.

I would urge as many of you to complete this survey as possible so that we can get a sense of what our members’ experiences are and what we can do to improve. The survey will be accepting responses until 29 March 2020. You can find the survey at the following link:

http://geas.org.uk/survey

Consultation on Game Safety Policy
The Geas Committee is further considering a proposal for a game safety policy to further ensure that our gaming tables are inclusive for all. We want to develop this policy with the consultation of our members, and we hope to propose this policy for adoption at the forthcoming Annual General Meeting.

The following is a draft of a Game Safety Policy that we have put together based on templates and examples of good practice at other gaming conventions and events. We have also provided a brief explanatory note at the start on what our objectives are with this policy. I would like to invite you to give me feedback on this policy, particularly on how well you feel the draft policy would achieve the objectives we set out, and if there are any other objectives you feel this policy should have.

The following is a link to the consultation, which you are welcome to annotate via Google Docs with any feedback you may have: http://geas.org.uk/safety-consultation

We shall take into consideration the feedback we receive on the policy when proposing it at the AGM.

We will need to have received feedback on this policy by Friday 13 March so we can circulate the finalised version of the policy in time for the AGM.

Forthcoming AGM
Geas will convene its Annual General Meeting on 29 March 2020 at 5 pm in the Dining Room in Teviot. The purpose of the AGM will be to elect the office-bearers for the next academic year, as well as to consider any other motions or proposals for the running of the Society. This is your opportunity to give is more feedback and get directly involved with how the Society is run. We will have further reminders and information on the AGM in due course.

We would invite all our members to consider standing for a Committee position. (N.B.: for most core Committee positions, you will need to be a matriculated student during your tenure. However, there are some advisory positions that are open to non-student members.) If you would like to stand for a position, please feel free to contact the Committee and/or the incumbent office-bearers for more information on the respective roles. You just need to be nominated on the day of the AGM to stand for a position.

If you have any proposals or motions you wish to submit for the AGM, feel free to send them to us via email. The deadline for submitting proposals is Friday 13 March. This is to enable us to compile the agenda for the AGM and send it out two weeks in advance.

We look forward to hearing your feedback on the Society and its policies, as well as any proposals or ideas you might have for the AGM. We are especially keen for people to throw their hat in the ring for Committee positions.

You’ll Never Game Alone,

Vivek Santayana
Equality and Wellbeing Officer

Change of Workshop Time

Hi All,

Unfortunately the booking has been changed for the workshop tonight.
It will be starting at 6pm now in the balcony room as opposed to 5.
Apologies for any inconvenience this has caused.

Best Wishes,
Robyn Higgins Events

GEAS Pub Social: Friday 28th Feb

Hi folks,

Jason here, I thought I’d apologise first of all for how few socials we have had in the past months. I hit a few snags in the booking process and unfortunately did not commit enough time sorting it previously.

To attempt to make up for this, we have a social coming on Saturday 7th March 1900 (7pm) onwards at Sofi’s Southside; as it was thoroughly enjoyed by most last time. As I wrote in the facebook events page and am now going to shamelessly paste into this email "We’re well into our second semester at GEAS and I’m sure you’d all love to talk about what’s going on inside and outside of your games! Please come along and drink plenty, as I’m sure here you won’t be alone. "
We will also have a social at the end of March (Saturday 28th March 1900 onwards at Sofi’s Southside) which I will update you on after the upcoming social has occurred. This is the weekend before Conpulsion Flame so we hope that spirits are high and.. um.. flammable? I guess spirits are actually flammable but that’s neither here nor there.

With regards to the social(s): we have the upstairs room booked and it can hold roughly 40 people, so please get yourself along and carouse to your heart’s content! Following is the events page on fb : https://www.facebook.com/events/204116860972499/

For the glory of GEAS,
Jason Ebblewhite
Socials Coordinator

Room Booking Update

Hello everyone,

This is a quick update to let you all know that our games for tonight will not be held at Geek Retreat, they will in fact be in the Dining Room at Teviot. This is only for tonight’s booking. Future Wednesday sessions will remain the same, being held at Geek Retreat.

For the Glory of GEAS,
Society Secretary
Logan C. Anderson

Semester 2 Events, Student Nationals, and Noise Issues

Hi All,

Semester 2 Events
This semester we will be having two GM workshops and a one shot event.
Unfortunately we have had trouble booking for a second event this semester but we will endeavour to arrange one for after exams.

The First GM workshop will be on Homebrew at the end of the month on the 29th. It will take place in the Balcony Room between 5pm and 9pm.

The Second workshop on Women in gaming will take place directly before the international Women’s day event on the 14th of March. The workshop will be from 1pm- 5pm and the one shot event will be from 6pm- 10pm. At the Women’s day one shot all genders are invited to participate however the focus will be on Women and female presenting folk to GM.

Student Nationals
Additionally we have a space on our trip to nationals!
If anyone is interested in attending please send us an email for more information. It will be first come first serve as there is only one space. The total cost should be £134 with £50 to be paid ASAP for transport and ticket cost and £84 to be paid in the day for Accommodation. Nationals will take place on the 24th- 26th of April, with us returning to Edinburgh on the 27th.

Update on Noise and Accessibility
We have some updates regarding the noise issue our members have been experiencing at our weekly games. As an immediate measure, we are going to remind everyone at the start of games to be mindful of the noise while playing. One of the things that happens is a feedback loop where the noise in the venue makes people talk louder, which makes the venue even noisier. If we are mindful of this from the start, we may be able to stop this from happening. If the noise does become unbearable, please come speak to a Committee member immediately and we will call for a short break to get the noise level down again.

Meanwhile, Vivek, our Equality and Wellbeing Officer, has been enquiring with EUSA about providing high-fidelity earplugs for our members. Vivek is going to present an expenditure request at the next EUSA Student Council meeting for a budget for EUSA to order these earplugs as a pilot scheme. Because this is an issue that directly affects Geas members, Geas members will be given priority in getting these earplugs. These are discreet, in-ear earplugs that filter ambient noise by 11 dB, but still preserves voice frequencies. We are hoping to get feedback to see how useful these earplugs are for a variety of different hearing-related needs.

If you would like to request a pair of high-fidelity earplugs, please email Vivek at geas.welfare.

That’s it for now, we hope you are enjoying your games!

For the Glory of Geas,
The Geas Committee

Wednesday Pitches Update

Hello everyone!

This is to let you all know that our booking for Wednesday has been altered slightly. The pitches will be starting at 6:30 on the dot, and from 6:30-7pm Geek Retreat will be closed for us so that we can have pitches without interruption. Therefore if you are wanting to be at the pitches you will need to arrive before 6:30.

Also, Geek Retreat does sell food and drink and you will be expected to not bring in outside food or drink (especially alcohol because of licensing issues) unless you have dietary requirements that are not met by the food and drink at Geek Retreat. We would also like it if you support the business that has been kind enough to give us this space, as if there are no issues we may be able to have far more regular room bookings with them than we do with EUSA.

Finally, just a small reminder for those unsure, Geek Retreat is located at 30 Nicholson Square

Thank you all in advance, and I am looking forward to seeing you at pitches tomorrow!

For the glory of GEAS,
Logan C. Anderson.

Room booking for Wednesday 22nd

Hello Everyone!

This is an update to let you all know that our Wednesday Pitches will be happening at 6pm in the Geek Retreat at 30 Nicholson Square. Aside from the change of venue there will be no differences between this and our previous pitches. They will be held at 6pm, so be sure to try and get there on time!

The session as a whole will be run from 6pm to 10pm and just to clarify as I have heard some confusion over this in the past, once you have pitched your session you will generally be expected to start making characters and potentially running the game that night.

For the Glory of GEAS,
Logan C. Anderson.

Semester Two Pitch Dates

Hello everyone!

Welcome to the new decade, I hope you’ve all had a wonderful holiday season. This email is primarily to let you all know about the game pitches and when they will be taking place. They will be on Wednesday the 22nd and Sunday the 26th of January, We will be in the Dining Room for the Sunday pitches, but due to the predictably poor room bookings from EUSA we unfortunately do not yet have a room booked for the Wednesday pitches. Furthermore repitches this year will be five weeks after our first pitches (26th of February and the 1st of March) breaking the semester up into two 5-week blocks for games. We will be sending out an email as soon as we can find a room for the Wednesday pitches, so please keep an eye out for that.

Also, for those interested in shaping the future of our society our AGM will be taking place on the 15th of March between the Sunday afternoon and evening games. At this AGM we will be voting in the new committee and voting on any other proposed changes to the society. This date is currently provisional, but we will be confirming it closer to the date and reminding you all at repitches.

Now, next up we have our new anti-harassment policy and complaints procedure put up on our website at the following links:
http://geas.org.uk/about/anti-harassment-policy/
http://geas.org.uk/about/complaints-procedure/

Lastly, Conpulsion is fast approaching! If you would like to be involved and help make things run smoothly then please volunteer to be a blue shirt. You’ll get a free blue shirt, admission to the event, and it will be a great piece of experience to put on your CV! The link to sign up is below:
https://forms.gle/uBjHxjEm2TJ8Gssg8

I hope to see you all at pitches, and may your games this semester be full of fun and adventure!

For the Glory of GEAS,
Logan C. Anderson

2020 Bookings

DateTimeRoom
22 JanWed Evening
Pitches!
Geek Retreat, 30 Nicholson Square
26 Jan Sunday Afternoon & Evening
Pitches
Dining Room
2 Feb Sunday Afternoon & EveningDebating Hall
9 FebSunday Afternoon & EveningDebating Hall
12 FebSocial! Debating Hall
16 FebSunday Afternoon & EveningDebating Hall
19 FebWednesday Evening 6pmDining Room
23 FebSunday Afternoon & EveningDebating Hall
26th Wednesday Evening
Pitches
TBC
1 MarSunday Afternoon
Pitches
Dining Room
1 MarSunday Evening
Pitches
Debating Hall
8 MarSunday Afternoon & EveningDining Room
11 MarWednesday Evening 8pmDebating Room
15 MarSunday Afternoon & EveningDebating Room
22 MarSunday EveningDining Room
29 MarSunday Afternoon & Evening
AGM!
Dining Room
Evenings at 6, afternoons at 1. We are endeavouring to get more bookings for wednesdays, expect updates.